Print Page   |   Sign In   |   Register
Community Search
Inspiring Action: Blog for Volunteer Managers
Blog Home All Blogs

Little Bites: Solutions you can snack on - Episode #3 ft. Kasandra James on common questions

Posted By Sammy Feilchenfeld, January 12, 2018
 

Estimated reading time - 2 minutes. Episode runtime: 12:26 minutes. 

 

Sammy here—your Training Specialist from Volunteer Toronto. Episode #3 of Little Bites is now live with more Solutions you can Snack On!

At Volunteer Toronto, we know volunteer managers, like you, are busy. If you’re looking to save time, on challenges from small to big, we’ll give you tips during every episode of Little Bites.  Each month I'll welcome a different guest to talk volunteer management, favourite snacks and great ideas we think you should know about. You can check back here monthly for new episodes on our blog!

It’s a new year and we want to help you get started on the right note. Kasandra James, Volunteer Toronto’s Subscriptions Coordinator, joins me in “The Pantry” to answer the questions you’ve sent in and asked us time after time.

Tune in to learn about recruitment techniques, working with multiple offices/teams/chapters and the big question of police checks for newcomer volunteers. We also bring you some quick answers to help you enhance your volunteer management practice in the “Lightning Round.”

Listen now to hear all about it:

 

While you listen, here are the 3 main questions (and one of the answers for each) from this episode:

 

Q. “Recruitment can be tough sometimes for small organizations. Though we are doing pretty well with our numbers, I would like to some tips on how to recruit and outreach to new volunteers when your organization is smaller than most.”

A. Try starting internally with your connections and your volunteer's connections to find new volunteers. Word-of-mouth can help a lot!

 

Q. “My organization has chapters, and in some cases offices, all across the country. How do we encourage good volunteer management throughout my organization?”

A. Set standards for volunteer management across your organization based on the reality of roles everywhere (what works and doesn’t in each region). Communicate these standards and ensure proper training is provided.

 

Q. “I ask volunteer candidates to get police checks as part of the screening process. What do I do for newcomer volunteers who may not be able to get a police check?”

A. It's important to not forget the reasons why you need to screen volunteers – If a police check is needed as the volunteer could be working with vulnerable populations, you have to ensure this is completed, no matter what.

 

Do you have a pressing question you want answered on air? E-mail me at littlebites@volunteertoronto.ca or tweet @VolunteerTO with #VTlittlebites.

Thanks for listening, and keep snacking!

 

As Volunteer Toronto's Training Specialist, Sammy Feilchenfeld develops and delivers in-person, online and on-demand training in order to support managers and coordinators of volunteers in Toronto’s non-profit and charitable organizations.


Tags:  Accessible volunteer programs  Accommodating volunteers  advice  Assessing your volunteer training program  Background Screening for volunteers  barriers to volunteering  best practises in volunteer engagement  Challenges for Grassroots Organizations  find a volunteer  finding a great volunteer  finding volunteers  get people volunteering  grassroots groups  Grassroots Growth  Grassroots Leaders  grassroots organizations  how to be more efficient in your volunteer program  how to find great volunteers  how to get staff buy-in for volunteer engagement  how to get volunteers for your event  How to keep volunteers  how to motivate volunteers  how to recruit volunteers  how to screen a volunteer  how to supervise volunteers  How to thank your volunteer  How to volunteer as a newcomer  innovative thinking for volunteer management  leaders of volunteers  Leadership  Making you volunteer program accessible to everyon  networking  non-profits  not enough volunteers  people management  planning for volunteers  Police Records Checks  Police screening  supervise volunteers  supervising volunteers  volunteer  Volunteer Administrators  volunteer ambassadors  Volunteer Assessment  Volunteer assistant  volunteer coordination  volunteer coordinators  volunteer engagement  Volunteer evaluation  volunteer management  volunteer managers  Volunteer orientation  volunteer program  Volunteer Program Policies  volunteer programs  volunteer recruitment  volunteer retention  volunteer screening  volunteer screening best practices  volunteer supervisors  Volunteer Toronto Find volunteers  volunteer training  volunteer-run groups  volunteer-run organizations  ways to improve your volunteer program 

Share |
PermalinkComments (0)
 

Stop Trying To Do It All! Making The Case For Volunteer Management Assistants

Posted By Sammy Feilchenfeld, Training Coordinator, June 23, 2016
Updated: June 22, 2016
 Volunteer Management Assistant

Estimated reading time: 3 minutes 

As a manager of volunteers, you have a lot on your plate: planning volunteer roles, making position descriptions, recruiting, screening, matching, supervising…the list goes on! Sometimes, it’s too much to handle, but there’s a way to get the help you need through the resources you already have: a volunteer assistant!

You could engage one or more volunteers to assist you in aspects of your role. By creating a new set of responsibilities and duties for volunteer assistants, you’re allowing more volunteers to gain worthwhile skills and experience and a deeper understanding of the world of volunteer management. What can these volunteer assistants actually do to support you?

  • Contact volunteers for interviews, check-ins and/or follow-ups
  • Schedule volunteers and events
  • Manage your volunteer database through data entry & clean-up
  • Review volunteer policies & procedures and recommend updates
  • Review and prepare position postings
  • Read potential volunteer applications
  • Contribute suggestions and help make changes to improve the volunteer program
  • Assist with volunteer program evaluation

...and more!

Think about the different parts of your role that you could use some extra help for and if those aspects can be supported by a volunteer. Remember to consider your own policies, such as confidentiality and privacy, to ensure you’re not breaking any rules by having your volunteers support the different functions of your role.

 

Making the Case for Support

Now that you know the benefits of having a volunteer assistant and what they might be able to do to help you, how do you make the case for this type of support? With every volunteer role, you’re ensuring the volunteer program strives to meet your mission. A volunteer assistant is a highly-valued and important role that helps you sustain and improve the volunteer program while also expanding your and the organization’s capacity. It allows the volunteer program to get more done and also gives your existing volunteers new leadership opportunities and pathways. Finally, it creates transparency around your program and helps volunteers feel connected to the change-making process that can improve their work and the entire organization.

Since volunteer engagement is already at the heart of your role, it might be time to bring a volunteer on to help you develop your volunteer program. Let these volunteers in and your entire organization can be better for it!

 



As Volunteer Toronto's Training Coordinator, Sammy Feilchenfeld develops and delivers in-person, online and on-demand training in order to support managers and coordinators of volunteers in Toronto’s non-profit and charitable organizations.

Tags:  need assistance  office assistants  overworked  Volunteer assistant  Volunteer Management 

Share |
PermalinkComments (0)
 
more Upcoming Events

2019-01-22
Volunteering As a Newcomer (Scarborough - January 22)

Featured Members
Distress CentresFostering hope and resilience, one connection at a time

#VolunteersofTO

Volunteer Toronto Office

344 Bloor Street West, Suite 404
Toronto, ON
M5S 3A7

T. 416-961-6888
F. 416.961.6859

Open To The Public

Monday-Friday
10:00am-4:00pm

E. info@volunteertoronto.ca



CRA# 119287092RR0001